Homeless Project Scotland Privacy Statement

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Homeless Project Scotland Privacy Statement

Who We Are?

(‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.

Homeless Project Scotland registered office is at 194 Argyle Street, Glasgow, G2 8HA, and we are a registered Scottish Charity (SC050207). We are registered on the Information Commissioner’s Office Register of Data Controllers under registration number ZB041383 and act as the data controller and data processor. Our designated Data Protection Officer/Appointed Person for the organisation is Rhona Nicoll, and we can be contacted at the above address or by phone on 0800 0147 160.

What Information we Collect and Why

The personal information we collect and how we use will depend on your engagement with us.

Homeless Project Scotland processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.

The personal data that we collect may include 

  • Name
  • Date of Birth
  • Home Address
  • Personal Email
  • Business Email
  • Home Telephone Number
  • Work Telephone Number
  • Mobile Telephone Number
  • National Insurance Number
  • Special Category Data for Service Users (e., health/medical information, details about religion, sexuality, gender etc)

 

We collect information in the below ways

Direct from you when you

  • Subscribe to our on-line mailing and email alerts
  • Visit our website
  • Donate to or fundraise for Homeless Project Scotland
  • Receive a service from Homeless Project Scotland
  • Engage with us via social media
  • Submit a job application
  • Submit a Volunteer Application
  • Submit a volunteer enquiry
  • Referral forms from Commissioners regarding service users

 

Indirectly

  • When you have given permission to other organisations to share your information.
  • Information publicly available
  • You have given your consent for information to be shared
  • Where we have CCTV installed at our services/premises
  • Cookies: are very small files that are stored on your computer or smart device when you visit our website. We use cookies to collect information about how visitors use our website and to make it better/easier to use.

 

How We Use Your Personal Data (Legal Basis for Processing)

Homeless Project Scotland takes your privacy very seriously and will never disclosure, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with information on ourselves and opportunities within Homeless Project Scotland you are free to withdraw consent at any time.  The purposes and reasons for processing your personal data are detailed below: –

  • To provide you with a service or information you have asked for
  • Provide you with information and news on Homeless Project Scotland
  • Keep a record of your relationship with us, for example administer a donation, support fundraising, and process gift aid

 

Your Rights

You have the right to access any personal information that we process about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than when situations arise where we’re concerned about someone’s safety, or if a service user is in imminent danger or if a safeguarding issue is raised

How Long We Keep Your Data

Homeless Project Scotland only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Where you have consented to us using your details, we will keep such data until you notify us otherwise and/or withdraw your consent. 

Lodging A Complaint

Homeless Project Scotland only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 

Homeless Project Scotland
Rhona Nicoll
194 Argyle Street
Glasgow
G2 8HA
Tel: 0800 0147 160
email: data.protection@homelessprojectscotland.org

 

Information Commissioner’s Office
45 Melville Street
Edinburgh
EH3 7HL
Tel: 0303 123 1115
Email: scotland@ico.org.uk

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